Privacy Policy

Po.Li.Te

Last updated: 31 August 2026

This Privacy Policy explains how Po.Li.Te collects, uses, stores and protects personal data through the website www.politelab.com. This website is intended mainly for companies, research and development teams, universities, research institutions and professionals interested in VCSEL simulation software, technical demos, workshops and related communications.

1. Data Controller

The Data Controller is:

Matteo Alasio Corso Duca degli Abruzzi 24, 10129 Torino, Italy Email: info@politelab.com

For any privacy-related request, users may contact the Data Controller at info@politelab.com.

2. Personal data we collect

Through this website, we may collect the following categories of personal data.

2.1 Data submitted through contact forms

When users contact us through the website, we may collect:

• First name
• Last name
• Email address
• Affiliation or company if provided
• Role or professional information, if provided
• Type of request
• Message content
• Any additional information voluntarily provided by the user

2.2 Data submitted for demo requests, workshops or events

When users request a demo, register for a workshop or participate in a Po.Li.Te event, we may collect:

• First name
• Last name
• Email address
• Affiliation, company or institution
• Professional role
• Technical interests
• Expected use case
• Questions, comments or information voluntarily provided by the user

2.3 Newsletter and marketing data

If users subscribe to Po.Li.Te updates or newsletters, we may collect:

• Email address
• Name and surname, if provided
• Affiliation or company, if provided
• Subscription date and time
• Consent status
• Email interaction data, if provided by the newsletter platform

Newsletter subscription is optional and based on the user’s consent.

2.4 Technical and navigation data

When users visit the website, some technical data may be collected automatically, such as:

• IP address
• Browser type
• Device type
• Operating system
• Pages visited
• Date and time of access
• Referring website
• Approximate location derived from technical data

This data is generally used to operate the website, ensure security and understand how the website is used.

2.5 Cookies and similar technologies

The website may use cookies and similar technologies for technical, analytics and, where applicable, marketing purposes.

For more information, users should consult the Cookie Policy available at the link in the footer.

Users can manage or withdraw cookie consent at any time through the cookie preferences panel available on the website.

3. Purposes and legal bases of processing

We process personal data for the following purposes.

Purpose	Description	Legal basis
Responding to requests	Responding to user inquiries, providing information about Po.Li.Te, answering technical questions and managing demo requests.	Performance of pre-contractual measures requested by the user; legitimate interest in responding to professional and business inquiries.
Managing demos, workshops and technical sessions	Organizing demos, workshops, technical meetings, onboarding sessions and related communications.	Performance of pre-contractual measures; legitimate interest in managing B2B relationships and technical communications.
Sending newsletters and product updates	Sending technical updates, product news, workshop invitations, demo opportunities, R&D content and commercial communications related to Po.Li.Te.	Consent.
Website security and maintenance	Maintaining the security of the website, preventing abuse, detecting technical issues and protecting the website from unauthorized access or malicious activity.	Legitimate interest in ensuring website security and service continuity.
Analytics and website improvement	Understanding how users interact with the website and improving content, navigation and performance.	Consent, where required by applicable law; legitimate interest only where analytics are configured in a privacy-preserving and legally permitted way.
Compliance with legal obligations	Complying with applicable laws, regulations, requests from public authorities or legal obligations.	Compliance with legal obligations.

4. Newsletter and commercial communications

Po.Li.Te sends newsletters and commercial communications only to users who have given specific consent or where otherwise permitted by applicable law.

Newsletter subscription is never mandatory to submit a contact request, register for a workshop or request information.

Users may unsubscribe at any time by:

• Clicking the unsubscribe link included in each email
• Contacting info@politelab.com

After unsubscribing, the user’s email address may be retained in a suppression list to ensure that no further marketing emails are sent.

5. Recipients of personal data

Personal data may be processed by authorized members of the Po.Li.Te team and by external service providers acting as data processors, where applicable.

These providers may include:

• Website hosting providers
• WordPress maintenance providers
• Email service providers
• Newsletter platforms
• Analytics providers
• Security and anti-spam providers
• Event or webinar platforms
• Cloud storage or collaboration tools
• Professional consultants, where necessary

Where required, Po.Li.Te will enter into appropriate data processing agreements with such providers.

Personal data will not be sold to third parties.

6. Third-party services

The website currently uses the following third-party services:

• WPForms – to manage contact and demo request forms
• MailPoet – to manage newsletter subscriptions, sent through our own hosting infrastructure; subscription requires double opt-in confirmation
• The Events Calendar / Event Tickets – to manage workshop and event registrations
• Complianz – to manage cookie consent
• Zoom – for online workshops and webinars, when applicable

Google Analytics (via the MonsterInsights plugin) is installed but not currently connected to an active account, and is therefore not collecting data at this time. If it is activated in the future, it will only run after the user has given consent through the cookie banner, and this Privacy Policy will be updated accordingly.

These services may process personal data according to their own privacy policies. Where required, such services are activated only after the user has provided consent through the cookie banner or other appropriate consent mechanism.

7. International data transfers

Some service providers may be located outside the European Economic Area or may process data through servers located outside the European Economic Area.

Where this occurs, Po.Li.Te will ensure that appropriate safeguards are in place, such as:

• Adequacy decisions adopted by the European Commission
• Standard Contractual Clauses approved by the European Commission
• Additional technical and organizational safeguards, where required

Users may contact Po.Li.Te at info@politelab.com to request further information about international transfers and applicable safeguards.

8. Data retention

Personal data will be retained only for as long as necessary for the purposes for which it was collected.

Data category	Indicative retention period
Contact form data	Up to 24 months from the last interaction
Demo and workshop data	Up to 36 months from the last relevant interaction
Newsletter data	Until consent is withdrawn or the user unsubscribes
Technical logs	For the period necessary to ensure website security and maintenance
Cookie consent logs	For the period required to demonstrate consent management
Data required for legal obligations	For the period required by applicable law

Longer retention may be necessary where required to protect Po.Li.Te’s rights, comply with legal obligations or manage disputes.

9. Data provided voluntarily by users

Users are responsible for the personal data they provide through the website.

Users should avoid submitting confidential, proprietary or sensitive information through public contact forms unless explicitly requested by Po.Li.Te or protected by a separate agreement.

If users submit information related to VCSEL designs, epitaxial structures, device geometries, simulation workflows or other technical materials, such information may be treated as business information and may require a separate confidentiality agreement before being discussed in detail.

10. Data security

Po.Li.Te adopts appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration or disclosure.

These measures may include:

• Secure hosting
• Access control
• Website security tools
• Encrypted connections through HTTPS
• Restricted access to form submissions
• Periodic review of plugins and website components
• Backup and recovery procedures

However, no online system can be considered completely secure. Users are invited to avoid submitting unnecessary confidential information through website forms.

11. User rights

Under applicable data protection law, users may exercise the following rights:

• Right of access
• Right to rectification
• Right to erasure
• Right to restriction of processing
• Right to data portability
• Right to object to processing
• Right to withdraw consent at any time
• Right to lodge a complaint with a supervisory authority

To exercise these rights, users may contact info@politelab.com.

Po.Li.Te may request additional information where necessary to verify the identity of the requester.

12. Right to withdraw consent

Where processing is based on consent, users may withdraw their consent at any time.

Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.

Users may withdraw consent by:

• Changing cookie preferences through the cookie banner
• Unsubscribing from the newsletter
• Contacting info@politelab.com

13. Complaints

Users may also contact Po.Li.Te first at info@politelab.com so that we can try to address the request directly.

Users have the right to lodge a complaint with the competent data protection authority.

14. Links to third-party websites

The website may contain links to third-party websites, including research institutions, conference websites, social media platforms or external resources.

Po.Li.Te is not responsible for the privacy practices, content or security of third-party websites. Users should read the privacy policies of those websites before submitting personal data.

15. Changes to this Privacy Policy

Po.Li.Te may update this Privacy Policy from time to time to reflect changes in the website, services, legal requirements or data processing activities.

The updated version will be published on this page with a revised “Last updated” date.

Appendix A – Text for form checkboxes

Contact form

I have read the Privacy Policy and I consent to the processing of my personal data for the purpose of responding to my request.

Workshop, demo or technical session form

I have read the Privacy Policy and I consent to the processing of my personal data for the purpose of managing my registration, demo request or technical session.

Newsletter checkbox

I agree to receive Po.Li.Te updates, technical content, event invitations and product communications by email. I can unsubscribe at any time.